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Service management discussion and questions
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Management information reporting 0 K. Bagci Hi guys, Hope everyone is well. I have a question around MI and ITSM reporting. My directors are asking for some more MI for incidents and they want me to be able to identify trends, sources of issues and so on. We are currently using Atlassian JIRA, Servicedesk and Confluence for the technical aspects (RFCs, changes, internal incident logging) and Salesforce for customer and account management. How are you guys producing this information? What products are you using? What can you recommend? I'm keen to make the reporting process as automated as possible (understandably).  For me, it's key that we all start using the same system for incident logging, but is it a blocker? Thanks Karl
by K. Bagci
13 July 2015
User Confirmation for Incident Ticket Resolution 0 N. Coleman The organisation I work for has an ITIL based process for Incident Management that requires all incidents to be confirmed as resolved by the user before being marked as resolved in our Service Management Tool. This leads to a lot of time being wasted by the Support Analysts chasing the users to confirm resolution and in some business areas has led to negative VOC - why do you keep chasing us? The question I would like to pose to the forum is what do you do in your organisation? I am trying to gauge industry 'Best Practice' to help put together a case for changing our process.  Would be grateful for any feedback/comments.
by N. Coleman
17 June 2015
Service Design SIG 13 M. Lillycrop Phil,I'll mail you separately as I've arranged a meeting for this week - perhaps you'll be able to join in by conference for an introduction.Kind regards, Suzanne
by S. Slatter
09 June 2015
Last Minute Planned Downtime - When should it be logged as unplanned? 0 J. West Hi, We recently had an issue occur within our data centre where we could see that we were going to have a failure which would cause a critical system to go down. As we had a limited amount of pre-warning, our team notified the end users and scheduled some downtime to resolve the problem. The issue we have is that we do not have any definition of how much notice needs to be given to end users of planned downtime outside of the regular maintenance schedule. Could anyone share their practices / industry standard views as to when a planned outage should be logged as unplanned. i.e. If the customer is given 24hrs notice then the downtime would be logged as planned, with less than 24hrs it should be logged as unplanned. This is important for our SLA's which are presented to our customers, but which also directly impact our bonuses. Thanks for your help,
by J. West
29 May 2015
Are you a senior incident management expert looking for a new challenge? 0 T. Wright At Computacenter, we are looking for a Group Service Line Owner for our incident management service.  This is a senior position in our Group Industrialisation division, with accountability for the strategic direction of the service across the Computacenter Group.  If you are interested in this terrific opportunity, details are on the Computacenter website:
by T. Wright
06 May 2015
Outsourced Service Desk providers? 0 G. Woolnough As part of a review of all of our business services, including the IT Service Desk, we are investigating options around outsourcing our IT Service Desk to an external provider. Does anyone have any experience of providers that they could recommend? Or ones to avoid? Any help would be appreciated. Thanks Gavin
by G. Woolnough
05 May 2015
Problem Management Measurements 3 J. Bullock Problem Management Measurements
by E. Grace
01 April 2015
Shared IT and Estates Service Management Tool 1 P. Graham Hi We do something similar at Aberdeenshire Council with ICT and HR using the same product.  We use Cherwell. If you want to speak to someone let me know and I can put you in touch with a colleague of mine. 
by H. Birnie
03 March 2015
ITSM Big 4 - what's on your agenda? 7 M. Lillycrop Thanks for the update Dan and for that link. It would be great if you were able to get along to the Knowledge Exchange on the 24th of March. sounds as if you will have a lot to contribute.Best regardsJohn
by John Sowerby
12 February 2015
Calculating the Service Design Figure 5 M. Lillycrop Stuart and Richard's answers are great but I think they are not addressing the specific question. Understanding how to calculate the availability achieved is important and Stuart's whitepaper remains an excellent resource. And Richard takes into account the more realistic view of the perceived impact to the end user and potential business impact of the related downtime. All very useful and worth understanding.Karen's response is valuable and detailed. I think the availability of the active:active component in Karen's example would actually be 99.9975% - a typo, I think. Maybe someone can check my working on that ?But I think the question was to do with calculating the availability the system was designed to achieve.There's an interesting article here that clearly explains why the serial component availability in an end to end service must be multiplied together to understand the overall availability. you mention the challenge of taking into account resilience or failover as designed for a specific component. In this case you would calculate the designed availability for the resilient component before plugging it into the rest of your calculation. Say the resilient component is composed of two components with 95% availability each. In this case the designed availability of that resilient component is the non availability figures multiplied together. So 5% of 5%, giving a result of 0.25% and so a designed availability of 99.75%. You would then plug this into your end to end calculation of availability.
by John Sowerby
16 January 2015
Service Management Implementation Programme 1 A. Roberts Hi Andy. It might be worth you having a look through the whitepapers section. There are a few on implementation approaches, and a good series from National Australia Group, a global banking group, on their journey through SM implementation.I think this is a good "basics" question, we should be able to generate more interest.I don't know if large scale implementations are easy just to provide a blueprint from, as they are likely to have been a large program, implemented over a number of years. It would be good to hear from some large players, if it is difficult to share details, why that is ?
by John Sowerby
22 December 2014
Process Management Tools 5 T. Wright Took a look at the IBM tool mentioned here. Looks like it may be along the lines you were looking for, Theresa. Will you let us know if you have taken a look at it and, better still, what your experience is if you decide to give it a try ?
by John Sowerby
18 December 2014
Help required - Tips for Problem Mgt process 2 J. Suter Good advice from Barry. Definitely get that owner identified, as at senior level as possible, and ensure the importance of Problem Managemnt to the organization is communicated widely from senior managers in all departments. This is where the analysis of repeat incidents will be useful, to start to build the case and to set meaningful targets.Carry out some basic training in methods and techniques to give people confidence and to provide a foundation in consistency of approach. You will likely also find that you need to review your current incident classification and probably tighten up the closure codes and standard format closure comments in order to improve the effectiveness of the analysis process.
by John Sowerby
13 December 2014
Standard Service Management comms protocol? 4 S. Crowe The simple answer to your question is NO, there is not a standard communication protocol for passing incidents and events between ITSM tools.Some combinations of tools are fairly easy to hook together, and others are more difficult. You need to speak to the vendors of the specific tools you are using to ask them for advice.
by S. Rance
05 December 2014
Drivers of change in ITSM 3 M. Lillycrop As agile development and continuous integration become more the norm than the exception there will be greater focus on the need for ITSM processes to become more agile and more automated, leading to greater levels of automation in CCRM but also in incident and problem management using enhanced knowledge for the automated release processes and the development process and associated wikis. Service desk will do more proactive determination of customer response and reaction, and become more of a knowledge and wisdom center, interrogating vast, complex and diverse data sets to determine real-time customer experience and trigger automated response to that.
by John Sowerby
04 December 2014
ITSM Tools Forum 0 C. Dudley Are  you coming to this FREE member event in London?Just log on to your account and register, or call us in the office 0n 0118 918 6500 for more details. 
by C. Dudley
28 November 2014
ITSM14 Presentations 5 K. Hurley Hi AllThe keynote presentations from #ITSM14 are now available for download at regardsMark
by M. Lillycrop
21 November 2014
SFIA - too daunting? 11 J. Suter Absolutely agree, Matthew. Our experience is that once we have made the investment in SFIA-based role profiles, underpinned by aligned development guides this gives managers and employees the framework to have a constructive and actionable personal development discussion. You are correct, HR like this as it makes a desired HR process possible and worthwhile.
by John Sowerby
20 November 2014
Managing complexity with Governance 4 J. Suter Any chance we could get to see the slide?
by John Sowerby
17 November 2014
Twitterchat - 16th July - Service Improvement 1 J. Suter Thanks Jane.I’m looking forward to listening just as much as (if not more than) tweeting on Wednesday – particularly around understanding what benefits other organisations are currently experiencing from CSI. And if you had a magic wand what would you change to make CSI more effective? Do feel free to post your responses here and we can incorporate.For those of you that prefer interacting in a non-tweet way, we’re currently planning the next CSI Special Interest Group Event, looking at CSI & Innovation. What does it mean, how can we contribute, alongside other topics. Watch this space (and this website!) for further details once the venue has been confirmed.Finally – if there are any CSI topics you’d like to add to the twitter chat, or in to the special interest group then do let me know!
by C. Bartlett
09 July 2014

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